Do I Need a Special Visa for Conferences in Rwanda?
Yes. If you are attending a conference, summit, trade fair, or workshop in Rwanda, you should apply for the Conference Visa (Class V2). It is a short-term visa specifically designed for professional or academic events and is available online as an eVisa.
What Is the Rwanda Conference Visa (Class V2)?
| Feature | Details |
|---|---|
| Purpose | Conferences, seminars, expos, training sessions, and similar business gatherings. |
| Stay Limit | Up to 30 days per entry. |
| Entries | Single entry (apply again if you need to re-enter). |
| Work Permission | No. Paid employment or long-term assignments require a work permit. |
Eligibility & Required Documents
You qualify if:
- You’ve been invited to a registered event in Rwanda.
- Your passport is valid for at least six months beyond arrival.
- You can show proof of onward/return travel and accommodation.
Documents to prepare:
- Passport bio page scan (color, high resolution).
- Passport photo (recent, white background).
- Invitation letter from the conference organizer or host company.
- Proof of accommodation (hotel booking or host letter).
- Travel itinerary or flight booking.
- Optional: Company letter authorizing the trip, especially for corporate travelers.
How to Apply on Irembo
- Submit your application on our site.
- Submit your payment.
- Upload the required documents (passport, photo, invitation, itinerary).
- Track your application in our dashboard; approvals arrive via email.
- Print the authorization letter and bring it along with your passport when you travel.
Processing Time, Validity & Fees
| Item | Details |
|---|---|
| Fee | USD 90 |
| Processing Time | 5-7 business days (apply at least two weeks early) |
| Validity | Enter Rwanda within 30 days of approval; stay up to 30 days |
| Extensions | Possible through Immigration HQ in Kigali if your event runs longer |
Combining Tourism with Conference Travel
- Conference visa holders may enjoy Rwanda’s attractions (Kigali art scene, Volcanoes NP, Akagera safaris) during free time.
- The main purpose of the visit must remain conference-related.
- If you plan significant tourism afterward, consider applying for a Single Entry Tourist Visa instead, or extend your stay at Immigration HQ.
- For multi-country East Africa trips, upgrade to the East Africa Tourist Visa if you’ll continue to Uganda or Kenya after the event.
Special Cases & Restrictions
- Media/journalist events: May require additional clearance from the Rwanda Media Commission.
- Political or religious gatherings: Obtain prior authorization; officers may request extra documents.
- Exhibitors with equipment: Declare professional gear at customs; temporary import permits might be needed.
- Multiple conferences in one season: Apply for a multiple-entry Class V12 visa if you’ll re-enter within 90 days.
Frequently Asked Questions
Can I attend a conference on a Tourist Visa?
Minor meetings can happen on a Tourist Visa, but official conferences, speaking engagements, or trade shows should use the Conference Visa (V2).
How early should I apply?
Submit at least 15 business days before departure—longer if your event falls during peak tourism months (June–September).
Can my family travel with me?
Yes. They can apply for Single Entry Tourist Visas. Mention their names in your invitation letter if the organizer provides family programs.
Can I get visa-on-arrival for a conference?
Most nationalities can, but organizers often insist on pre-approved eVisas to simplify airport arrivals and badge pickup.
What if my event is postponed?
If the new dates fall outside your visa validity, reapply with the updated invitation letter.
Do I need a work permit to speak at a conference?
No, as long as the engagement is short, unpaid (or honorarium only), and directly tied to the conference agenda.
Prepared attendees breeze through Kigali International Airport when they have the proper visa and paperwork. Apply early, keep your invitation handy, and enjoy Rwanda’s world-class MICE (Meetings, Incentives, Conferences, and Exhibitions) infrastructure.
